With the introduction of the new General Data Protection Regulation (GDPR), the Great Wide Open Foundation (hereinafter Into The Great Wide Open) is obliged to inform about which personal data is collected by us and why. Into The Great Wide Open values the privacy of visitors, volunteers, artists, and staff, and ensures that provided data is treated confidentially.

This privacy statement addresses the processing of these personal data. The statement is subject to changes that may arise from organizational or political developments, so it is advisable to consult the document from time to time to stay informed about any changes. This statement also applies to Here Comes The Summer, the spring festival that is organized annually by Into The Great Wide Open.

What personal data does Into The Great Wide Open collect and how is this processed?

Tickets
When purchasing festival tickets, personal data such as name, address, email, date of birth, and place of residence is requested. Into The Great Wide Open uses the obtained data to gain insight into the target audience of the event and for internal administration, not to identify individual visitors. In addition, ticket buyers receive a service email containing all important information regarding the festival, followed by a survey.

Website
Surfing data may be collected by Into The Great Wide Open to analyze and optimize the visit and use of the website. These data are anonymized as much as possible. No cookies are installed on the website of Into The Great Wide Open, but Google Analytics is used to gain insight into the user-friendliness of the website. This information, including IP address, is only provided to Google for the utilization of this service.

Newsletter
Into The Great Wide Open regularly sends newsletters to subscribers who have signed up on the website or registered when purchasing a festival ticket. Consent has been given to store the provided data for the purpose of staying informed about news and developments related to the event. Recipients of the newsletter can unsubscribe at any time via the unsubscribe link in the letter.

Volunteer Administration
When volunteers register with Into The Great Wide Open, they are asked for detailed personal data that is essential for organizing the event. This includes work experience, contact details, allergies, and age. Volunteers actively sign up for a mailing list, from which they are asked twice a year whether they want to re-register. Volunteers can unsubscribe from this mailing at any time. Detailed data of volunteers will be used for a maximum of one year and will then be requested again by the organization. Into The Great Wide Open reserves the right to keep an overview of volunteers who have worked for the event in the past. Only the first name, last name, email address, and the year in which the volunteer was employed will be stored.

Lighthouse Keepers Administration
When Lighthouse Keepers register with Into The Great Wide Open as donors, we ask for detailed personal data that is necessary for internal administration. Lighthouse Keepers can register for one year or five years; at each new term, they will be asked if they want to receive new information, and old data will be deleted.

Audio and Visual Recordings during the Event
To promote the event, Into The Great Wide Open may make recordings of visitors, volunteers, artists, and staff. These recordings may be shared via various media channels, without Into The Great Wide Open or media partners being liable to pay visitors, volunteers, artists, or staff members for this.

Retention Period
Into The Great Wide Open retains personal data no longer than necessary for the execution of agreements and in any case no longer than two years, unless necessary for compliance with a legal retention obligation.

Into The Great Wide Open believes it is important for visitors to feel that their provided personal data is handled properly. If visitors get the impression that the data is not well protected, they can contact info@intothegreatwideopen.nl.